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Transform Procurement with MeRLIN eProcurement Software

A cloud eProcurement solution designed to unify procurement processes from requisition to payment.

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MeRLIN eProcurement streamlines the entire purchase lifecycle from requisition and catalog management to purchase orders and receiving with comprehensive, user-friendly functionality.

Reduce procurement cycle time

Reduce manual errors, improve supplier collaboration & turnaround times with configurable workflows & templates and end-to-end automation.

Enhance Spend and Budget Control

Gain control over spend and increase spend under management with advanced analytics and integrated contract management.

Better Buying Experiences

Modern, simple interface for intuitive RFI, RFQ, and auctions that enhance buying experiences and boost user adoption.

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Digitize your Procure to Pay Processes with MeRLIN’s eProcurement System

MeRLIN delivers procurement value with automated purchase orders, advanced spend analytics, and intelligent compliance workflows. The source-to-pay platform streamlines operations with smart catalogue management, real-time dashboards, and automated invoicing. Enable guided purchasing, spend transparency, and budget tracking. Reduce risk across the lifecycle with built-in compliance and sustainability features.

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Procurement Made Simpler and Smarter with Procurement Digitization

MeRLIN drives digital transformation of procure-to-pay processes, enabling compliant purchases from approved suppliers while enhancing supplier collaboration. Boost process efficiency with invoice automation and real-time supplier portal interactions.

Requisition Management

Requisition-Management
  • Quickly locate items in managed catalogs with our intelligent search and effortlessly generate requisitions using pre-approved templates
  • Check available budget while raising a requisition, send for approval and track status
  • Suggest alternate items / services while approving requisitions
  • Configure workflows, alerts, templates to consolidate requests and approval processes
  • Identify sourcing needs and consolidate demand from end-user requisitions, ERP, etc.
  • Get volume visibility to improve purchasing power
  • Create and manage RFI, RFQ, Auctions, etc using MeRLIN’s intuitive and configurable platform
  • Access detailed cost breakdowns, volume-based pricing, and more with configurable RFQ response templates
  • Easily compare RFQ and auction responses side by side to evaluate and select the best suppliers
  • Use bulk upload and download feature to handle complex BOM sourcing

Sourcing & Selection

Sourcing-Selection

Purchase Order Management

Purchase Order Management
  • Convert requisitions to Purchase Orders where approved contracts exist
  • Configure business rules for PO approvals with the option to have multi-level approvals
  • Approve POs on-the-go from a mobile app and publish them to suppliers
  • Create spot POs for contracted suppliers and items, and emergency POs for those without contracts
  • Communicate easily with your suppliers through the supplier portal and real-time MeRLIN Collaborator
  • Deliver POs, exchange invoices, notify payments via the portal
  • Send real-time messages for clarifications to suppliers via the Collaborator
  • Speed up orders by suggesting changes to supplier release schedules to accelerate delivery and receipt of goods
  • Receive Advance Shipment Notifications (ASNs) with relevant shipment information

Supply Management

Supply-Management

Receiving and Invoice & Payment Management

Receiving-and-Invoice
  • Receive invoices for the goods and services provided by the supplier
  • Notify suppliers about payments made against the invoices and get acknowledgement
  • Evaluate Supplies based on configurable parameters
  • Collect Supplier Performance Scorecard about product or service delivered from stakeholder
  • Create contracts quickly with ready-made templates or from scratch
  • Track all milestones and automate stakeholder notifications to enhance compliance
  • Negotiate contractual documents online and obtain Electronic Signatures (eSign)
  • Track and monitor actual spend against a contract through contract burn-down chart

Contract Management

Contract Management

Analytics and Reports

Analytics and Reports
  • Gain complete spend visibility with dynamic dashboards tracking all cost elements
  • Proactively manage budgets with automated spend vs. budget analysis
  • Perform savings analysis with real-time drill-down analytics to identify savings opportunities
  • Access powerful Analytics & reports such as:
  • Comprehensive spend analysis
  • Detailed PO analytics
  • PO schedule vs. actual shipments
  • Supplier In Full & On-Time (SIFORT) performance
  • Share of business tracking

Webinars and Blogs

Strategic Sourcing - Benefits

Make your supply chain smarter to Deal with Challenges & Risks

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How COVID-19 will change the design planning & operation of global supply chains

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Panel Discussion : Agile Procurement Practices in Dynamic Business Scenarios

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Frequently Asked Questions

What is the difference between Procurement and e-Procurement?

Procurement is the traditional process of sourcing and purchasing goods or services for a business. It often involves manual steps such as paperwork, phone calls, and in-person negotiations.

e-Procurement, on the other hand, is the digital version of this process, using online platforms and software to automate and streamline tasks like supplier selection, purchase approvals, order tracking, and payment. This not only reduces paperwork but also increases efficiency, accuracy, and transparency.

Why does a company need eProcurement?

Companies adopt eProcurement to centralize and automate all purchasing activities on a single digital platform. It simplifies tracking orders, keeps spending within budget, ensures company procurement policies are followed, and strengthens relationships with suppliers through streamlined eProcurement processes.

How does eProcurement save costs for businesses?

By automating procurement workflows, reducing manual errors, and enabling bulk or negotiated purchasing, eProcurement reduces operational costs and improves budgeting.

Can eProcurement integrate with existing ERP or accounting systems?

Yes. Most eProcurement platforms integrate seamlessly with ERP, accounting, and inventory systems to ensure accurate data flow and real-time visibility of procurement activities.

Is eProcurement suitable for small and medium-sized businesses (SMBs)?

Absolutely. eProcurement platforms scale according to business size and help SMBs optimize purchasing, reduce administrative overhead, and maintain compliance.

How secure is eProcurement?

Modern eProcurement systems use encryption, access controls, and audit trails to protect sensitive business and supplier information.

Factsheet

Uncover meaningful insights from your sourcing data and trends that translates to new opportunities for savings and growth.

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Best eProcurement Software Factsheet |MeRLIN Sourcing